![]() There are a few ways to find the inactive teams in your environment.įirst, let’s look at how you can use Microsoft’s tools to unearth obsolete teams and take the first step towards cleaning them up. Keeping your environment tidy and efficient means regularly cleaning up teams that no longer serve a purpose-but first, you’ll have to find them. This feature allows teams that are actively in use but that haven’t been renewed by the team owner to renew automatically, preserving your important data and preventing the wrong teams from being deleted. Microsoft has a built-in failsafe feature for teams that have a group expiration policy applied to them. Auto-renewal of active teamsīut what if the team owner is away, or doesn’t manage to renew the team before it’s set to expire? When a team expires, so does its associated services, like its mailbox, planner, and SharePoint site. Teams that have been soft-deleted can still be restored within the next 30 days. If the team owner doesn’t take any action, then that team will be soft-deleted. When an expiration policy is applied to one of your teams, that team’s owner will be notified on three separate occasions: 30, 15, and 1 day before the team’s expiration date. Teams are backed by groups, so this policy will automatically apply to your teams as well. Once your teams have served their purpose, what happens to them? All too often, they end up overstaying their welcome in your tenant, creating clutter and causing confusion among users.Īs an admin, you can create a Microsoft 365 group expiration policy which will automatically clean up your unused teams. In the third and final instalment of our series on building a lifecycle management plan, you’ll learn what policies you can put in place and actions you can take to maintain an organized and secure Microsoft Teams environment as your teams reach the end of their useful life.ĭon’t forget to check out part 1 of this series, on team creation, and part 2, on managing active teams if you haven’t already!Īpplying expiration policies in Microsoft Teams Keeping outdated content kicking around your tenant can lead to confusion among your users, but on the other hand some important data may be worth keeping. ![]() When that happens, you’ll want to have a plan in place so you know how to deal with the team and its content. Once this goal has been achieved, or priorities within the organization have shifted elsewhere, the team will fall out of use. When your teams were created, it was probably with a specific goal in mind-to bring a project to life, a specific group of people together, or to facilitate conversation around a certain topic. Create a strategy for identifying teams that have reached the end of their useful life, and decide whether to archive or delete them.Īll good things must come to an end, and this is true of your teams as well. Just like team creation, you need to have a plan for end-of-life.
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